FINANCIAL MANAGEMENT SERVICES

• Open Operating and Reserve accounts in Association’s name at Mutual of Omaha Bank

• Prepare and mail (or email) monthly statements or annual coupons to all Homeowners

• Collect monthly assessments. We offer the following payment methods:

  • Check

  • Automatic Withdrawal

  • Online Payments

  • All major credit cards ($15 fee applies, paid to bank to cover credit card processing fees)

• Assist Board in developing a Delinquency Policy

• Coordinate collection action with Association’s legal counsel

• Receive and pay all invoices on behalf of Association

  • Copies of invoices are available on the Web Portal (if elected) and can require Board approval of invoice prior to payment being made

• Prepare monthly financial statements on a cash basis

• Provide necessary documents for Association’s accountant to file tax returns and prepare annual audit or review

• Prepare Annual Operating Budget

 

ADMINISTRATIVE MANAGEMENT SERVICES

• Provide advice to the Board in areas such as:

  • Assessment Collections

  • Rules & Regulations

  • Architectural Control

  • Communications

  • Insurance Policies & Claims

  • Governing Document

  • Legislative Updates

  • Board Member Roles & Responsibilities

  • Committees

• Attendance at Board Meetings

• Preparation of Management Report and supporting documentation

• Coordinate and help conduct the Annual Meeting

• Preparation and distribute the Annual Report

• Serve as primary point of contact for homeowners

• Maintain all records relevant to the Association. Records will be kept in an electronic format wherever possible

• Provide Online Portal for all homeowners to be able to view their account, view outstanding work orders, violations, and access important Association documents

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MAINTENANCE MANAGEMENT SERVICES

• Provide advice to the Board in areas such as:

  • Maintenance Responsibilities

  • Lawn Maintenance

  • Snow Removal

  • Tree & Shrub Care

  • Preventative Maintenance

  • Energy Conservation

  • Building Exterior Maintenance

  • Interior Common Area Maintenance (if applicable)

  • Capital Improvements

  • Construction Defects

• Prepare a Maintenance Matrix to help determine who is responsible for repair of which items within the Association

• Inspect building(s) and grounds at scheduled property visits

• Develop specifications for necessary maintenance projects and solicit competitive bids

• Prepare and negotiate contracts for projects and services

• Meet onsite with Association’s contractors to review maintenance items and/or projects

• Issue Work Orders to qualified contractors for items requiring repair

• Monitor Association contractor performance

• 24/7 Emergency Answering Service